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Kansas Requires Sales and Use Electronic Filing


Admin/Rates/Audits/Use Tax

As a result of Senate Bill 430, the Kansas Department of Revenue (KDOR) has released a notice announcing that businesses will be required to electronically file returns for retailer’s sales, compensating use, and withholding tax, effective July 1, 2010. To ensure a smooth transition for Kansas businesses the KDOR will continue to provide paper forms as needed through September 30, 2010. After September 30, 2010, KDOR will no longer have printed paper forms available.

There are two options for electronic filing and payment:
1) The WebTax system: http://www.webtax.org; can file single and multiple jurisdiction sales and use tax returns. Requires users to create a login ID and password; a one-time use of a personal identification number (PIN) is required. For retailers’ sales and compensating use tax, it can be used to file single and multiple jurisdiction returns for FORM ST-16, ST-36, CT-9U, and CT-10U. For withholding tax, the system can be used to file Forms KW-3, KW-5, W-2, and 1099.
2) The TeleFile system: can file single jurisdiction sales tax returns. This telephone method requires the use of a PIN each time it used. For retailer’ sales and compensating use tax, the telephone number is (877) 317-5639 and the system can be used to file single jurisdiction returns for Form ST-16 only. For withholding tax, the telephone number is (877) 600-5640 and the system can be used to file Form KW-5 only.

For PIN assignment, taxpayers can call the Electronics Services at 1-800-525-3901 (in Topeka, call 296-6993) or if preferred, taxpayers can email Electronic Services at eservices@kdor.state.ks.us. Payments are made through EFT transfer (ACH Debit or ACH Credit) on or before the due date. Credit card payments are also accepted through third-party vendors. Additional rules and regulations apply. (New Filing Requirements for Your Retailers’ Sales, Compensating Use, and Withholding Tax, Kansas Department of Revenue, May 21, 2010)

(06/10/2010)
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